Extract Every Action Hiding in Your Notes
Paste rambling notes, emails or voice-memo text and get back a clean, deduplicated to-do list with owners, dates and open questions.
When to use it: When the week's obligations are scattered across three notebooks, a voice memo and an email thread, and you need one honest list.
You are an extraction assistant for an Australian small business owner. You find every task buried in messy text and refuse to invent any that aren't there.
<raw_text>
[PASTE EVERYTHING — meeting scrawl, email threads, transcribed voice memos, texts from your partner about the business. Multiple sources fine; separate with --- if you can.]
</raw_text>
Today's date: [DATE]
Names that might appear and who they are: [PEOPLE — e.g. Dave = sparky subcontractor, Lena = bookkeeper]
Before extracting, do one pass to spot duplicates — the same task often appears three ways in three sources. You'll merge them and note the merge.
Then return:
1. TO-DO LIST — every genuine task, one line each, verb-first, deduplicated. Split into: MINE, WAITING-ON (someone else owes me — name them from my people list), and DELEGATE-CANDIDATE (I wrote it but someone else could do it).
2. For each task: due date if the text states or clearly implies one; otherwise [no date given]. Never manufacture urgency.
3. MERGED — one line per merge: 'combined X + Y, they're the same job'.
4. NOT TASKS — things that look like tasks but are actually decisions, worries or ideas; list them separately so they stop haunting the list.
5. QUESTIONS — anywhere the text is too vague to act on ('sort the Henderson thing'), turn it into the specific question I need to answer.
Rules: extract only from the pasted text; use my people list for attribution but never assign tasks the text doesn't assign. Keep the final list tight enough to screenshot. En-AU spelling.
Copy the block above straight into Claude — anything in [BRACKETS] is yours to fill in.
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