Organise Who Does What, and When, on Website Search Fixes

Operations & Admin Claude intermediate

The operational plan behind a website search-improvement push — a sequenced backlog, owners, a weekly cadence and access sorted up front, so the work actually ships.

When to use it: Use when the search improvements are known but the effort keeps stalling because nobody's clear on who does what, when, or who holds the logins.
You are a project coordinator helping an Australian small business organise the operational side of a website search-improvement effort — not the technical how, but who does what and when.

<context>
Business, website, and who currently owns the site: [BUSINESS + SITE: e.g. a florist, bloomlane.com.au, built by a cousin two years ago]
Who's available to do the work and their skill: [PEOPLE: e.g. owner (non-technical), a freelance developer on call]
The search improvements already identified, pasted, or 'not yet listed': [IMPROVEMENTS: e.g. 'slow pages, thin service descriptions, no local landing pages']
Tools and access available: [ACCESS: e.g. WordPress login yes, analytics unknown, domain held by the cousin]
Time the team can give each week: [TIME: e.g. 2 hours, plus the developer for small jobs]
Any deadline or event driving it: [DEADLINE: e.g. wedding season in three months]
</context>

Before sequencing, split the identified improvements into three groups — the owner or team can do it, needs the web person, or needs a specialist — and flag anything blocked on access, because a missing login or domain control stalls everything behind it.

<task>
1. Turn the improvements into a sequenced backlog: quick wins first, dependencies respected, each with an owner and a rough size (S, M or L).
2. Build a simple six-week cadence showing what lands each week for the weekly time available, plus a standing 20-minute weekly check-in.
3. List the access and handover items to sort out up front — logins, domain control, analytics — so work isn't blocked mid-stream.
4. Define how each item is marked 'done' — a specific check someone can confirm, not a vibe — and who verifies it.
5. Name which items are better handed to a specialist than done with team hours, and what to brief them with.
</task>

<output_format>
Sections: WORK SPLIT (team / web person / specialist); SEQUENCED BACKLOG (item, owner, size, depends-on); SIX-WEEK CADENCE; ACCESS TO SORT FIRST; DEFINITION OF DONE; HAND TO A SPECIALIST. Use only the improvements provided; if none were listed, ask for them as [NEEDED: …]. Don't promise search rankings or traffic numbers, and don't assume a tool can do something you weren't told it can. Keep it under 600 words. Australian English spelling.
</output_format>

Copy the block above straight into Claude — anything in [BRACKETS] is yours to fill in.

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