SOP Writer From a Voice Note
Turn 'how I do it' rambling into a step-by-step SOP anyone can follow
When to use it: Use to get processes out of the owner's head — record yourself doing the task, paste the transcript
Turn my rambling explanation into a proper SOP.
TASK: [NAME]. Who'll use this SOP: [NEW STAFF / VA / ANYONE]. Tools involved: [LIST].
MY TRANSCRIPT/BRAIN-DUMP: [PASTE]
Produce:
1. Purpose (one sentence) + when this SOP applies + time it should take.
2. Numbered steps — one action each, with the exact button/menu/phrase where I mentioned it. Screenshot placeholders as [SCREENSHOT: what to capture].
3. Decision points as "IF X → do Y" lines.
4. Common mistakes (from anything I grumbled about) + how to spot them.
5. "Done looks like": how the person verifies the task is complete.
6. Gaps list: steps I clearly skipped or assumed — ask me numbered questions.
Write at a level a smart 16-year-old could follow. No step may contain two actions.Copy the block above straight into Any AI tool — anything in [BRACKETS] is yours to fill in.
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